Miller Library Purpose Statement

The primary purpose of Miller Library is to support the curriculum of the college rather than be a research library that requires a collection composed of back-files of many periodicals and journals, as well as a vast holding of books. At a small liberal arts college such as McPherson, we work to balance the need for student meeting/study space with storage needs. With this in mind, we work with the faculty to make sure our collection is as relevant as possible, and weed any materials on subjects not currently taught here. All withdrawals and purchases are made upon recommendation of subject professors. We strive to have our collection be composed of materials that are relevant and useful for our entire campus community.

Currently, Miller Library has physical magazines/periodicals and books. We also have access to back-files of many periodicals and journals through databases. The main body of the collection, however, is digital because are easier for academic research than physical copies. Our newest addition is Ebrary, a collection of 130,000 eBooks.

Another service we offer that allows us greater flexibility to serve our student body with meeting spaces and room for group study areas is Interlibrary Loan. This program allows us to borrow almost any material, whether book, journal, or magazine, from other libraries throughout Kansas and the United States. This means that even if the material that best fits your research may not be in our collection, you can still get access to it for free.

McPherson College Miller Library Collection Management Policy

Purpose

The primary purpose of Miller Library is to support the curriculum of the college rather than be a research library that requires a collection composed of back-files of many periodicals and journals, as well as a vast holding of books. At a small liberal arts college such as McPherson, we work to balance the need for student meeting/study space with storage needs. With this in mind, we work with the faculty to make sure our collection is as relevant as possible, and weed any materials on subjects not currently taught here. All withdrawals and purchases are made upon recommendation of subject professors. We strive to have our collection be composed of materials that are relevant and useful for our entire campus community.

Acquisitions

Acquisitions fall into two categories: donations and purchases.

Purchases
The Library reserves the right to use appropriate vendors to purchase items and to choose appropriate formats. The Library does not purchase items for Reserve – individual professors or departments are responsible for providing items they wish to be on Reserve (if these items are not a part of any Library collection).

Donations
In general, donations are always welcome. Any donations are evaluated under the following conditions:

  •  Must support the curricula of the College, or
  •  Provide value for the archives and/or special collections
  •  Must be relevant and current
  •  Should be in fair to good condition (preferably)
  • The relationship of the donor to the College will be considered when considering donations (i.e. alumni, current staff/faculty/students, etc.).

The Libraries reserve the right to dispose of donations as we see fit.

Reserves

The Library holds specific resources on Reserve for patrons to use for a limited time in the library. The most common checkout allowance is for two hours.

While duplications are allowed, due to finite space, we limit to three copies. Exceptions may be made for copies that are required reading or in other special cases.

As mentioned under Purchases, the Library does not purchase items for Reserve.

Deaccessions

Deaccession, or “weeding,” is the removal of materials from a library collection in a systematic and deliberate way. It is an ongoing process that helps ensure library materials are current and relevant. Criteria for deaccession can include any or all of the following:

  • • Copyright: does the age of the material present any issues in accuracy?
    • o These are suggested copyright markers that we reference along with our other criteria.
      • Dewey Classifications
        • 000 2-10 years
        • 100 10 years
        • 200 2-10 years
        • 300 5-10 years
        • 400 10 years
        • 500 5-10 years
        • 600 5-10 years
        • 700 5-15 years
        • 800 flexible
        • 900 15 years
        • Fiction 10 years
        • Periodicals 3-7 years
      • Content: is it relevant for the needs and current curriculum of the college?
      • Physical condition: is it in poor shape, falling apart, or have missing sections?
      • Number of circulations: has anyone used this item in the past decade?
      • Superseded: Is there newer, more accurate information available?

Deaccession Procedures
An item marked for deaccession goes through a specific procedure. All property stamps tying the item to the Library are crossed out and obscured with a permanent marker. The item is then stamped “Discarded” and a label stating, “Collection maintenance standards approved by the American Library Assoc.” is placed within the front cover. A deaccessioned monograph is placed on the “Free Shelf” for a period of time, before being disposed of. Deaccessioned periodicals are disposed of after the deaccession procedure is completed.

Automobile Restoration (AR) Special Collection Collection Management Policy

Purpose:
The purpose of the Automobile Restoration Special Collection is to provide a comprehensive collection of materials about and relating to automobiles and motorcycles, their restoration and maintenance, significant persons in the automobile industry, and automobile institutions’ histories and current events.

This collection should support the curriculum of the AR department, especially the senior research projects. However, this collection is composed primarily of donated materials currently, and subsequently may have gaps in the subject matter.

Customers:
The collection is open to all McPherson college faculty, staff, and students, as well as community members. However, due to the valuable nature of the materials, particularly the older, rarer items, access to the collection is limited to when Miller Library is open, and any user must be accompanied by a library employee.

Acquisitions:
As stated above, the collection is primarily composed of donated materials at this point. Our policy on donations is as follows:
In general, donations are always welcome and are encouraged. Donations are evaluated for their potential to improve the collection by supporting the collection’s purpose in both relevance and condition. Our collection is periodically reviewed by the library staff, as well as the AR department chair and/or other faculty.

Miller Library reserves the right to dispose of donations as we see fit (see Duplicates sections).

Duplicate Materials
In general, the rule on duplicates for this collection is to keep two. One is made available to customers and the remaining copy goes in storage. Any copies after that will be made available to interested parties.

Priorities:
The initial priorities in regards to particular materials include:

  • Materials that support historic research information-gathering
    • Blueprints
    • Manuals (service, mark/make)
  • Literature/autobiographies, biographies, corporate histories
    • Historically significant individuals or events
  • Manuals (Motors, Dykes, Mitchells)
  • Brochures and Club publications. Because brochures and Club publications are a “snapshot” of a particular time and provenance matters for special collections, they will be kept until they are digitized. After that, the print format will be discarded due to spatial and organizational concerns.

Church of the Brethren Archives Policy

 Purpose:

The purpose of the Church of the Brethren archive is to collect, preserve, and make accessible materials relating to the history of McPherson College and it’s affiliation with the Church of the Brethren.

Customers:

The collection is open to all McPherson college faculty, staff, and students, as well as community members. However, due to the valuable nature of the materials, particularly the older, rarer items, as well as the precise organizational scheme, access to the collection is limited to when Miller Library is open, and any user should be accompanied by a library employee.

Access to materials is limited to those items that have been cataloged and inventoried. Specific research requests can be directed to library@mcpherson.edu.

Acquisitions:

We have several gifted subscriptions to Church of the Brethren periodicals. We do not currently purchase materials for this collection beyond what is needed for proper storage and preservation.

In general, donations are always welcome and are encouraged. Donations are evaluated for their potential to improve the collection by supporting the collection’s purpose in both relevance and condition. Our collection is periodically reviewed by the library staff.

Miller Library reserves the right to dispose of donations as we see fit (see Duplicates section).

Duplicate Materials

In general, the rule on duplicates for this collection is to keep three. One is made available to customers and the remaining copies are wrapped in acid-free tissue paper and stored in acid-free boxes. Any copies after that will be made available to interested parties.

McPherson College Archives Policy

Purpose:

The purpose of the McPherson College archives is to collect, preserve, and make accessible materials relating to McPherson College, such as records of accreditation, Board of Trustee meetings, etc.

Customers:

This is a restricted collection due to the confidentiality and importance of the materials. Specific research requests can be directed to library@mcpherson.edu.

Acquisitions:

Duplicate Materials

In general, the rule on duplicates for this collection is to keep three. All are wrapped in acid-free tissue paper and stored in acid-free boxes. Any copies after that will be made available to interested parties or disposed of properly.

Miller Library Copyright Statement

Miller Library respects the copyrights of others. The copyright law of the United States (Title 17, United States Code) governs the reproduction, distribution, and showing of copyrighted material in all formats and in all situations. Under certain conditions specified in the law, libraries and archives are authorized to furnish a copy or a duplicate of selected resources. However, one of these specified conditions is that the reproduction may not be “used for any purpose other than private study, scholarship or research.” The staff of Miller Library will not knowingly violate the copyright law for themselves or others. In addition, any knowledge of violations will be reported to administration.

If a user makes a request for, or later uses, the reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. Faculty, staff and students are personally responsible for compliance. Violators of copyright laws may be subject to both civil and criminal penalties and/or disciplinary action. This institution reserves the right to refuse to accept a request if, in its judgment, fulfillment would violate copyright law.
McPherson College Information Technology Usage clearly spells out the Penalties for Copyright Infringement.

For more information, see the Education section of the United States Copyright Office website: http://www.copyright.gov.

Additional information can be found at:
Copyright Clearance Center http://www.copyright.com
University of Texas System http://www.utsystem.edu/ogc/intellectualproperty
Stanford University Library: Copyright and Fair Use http://fairuse.stanford.edu

 

 

[Policies reviewed October 19, 2015]